Part 5

FLEISCHHAUER demonstrated several additional examples of the prototype interfaces: One was AM's metaphor for the network future, in which a kind of reading-room graphic suggests how one would be able to go around to different materials. AM contains a large number of photographs in analog video form worked up from a videodisc, which enable users to make copies to print or incorporate in digital documents. A frame-grabber is built into the system, making it possible to bring an image into a window and digitize or print it out.

FLEISCHHAUER next demonstrated sound recording, which included texts. Recycled from a previous project, the collection included sixty 78-rpm phonograph records of political speeches that were made during and immediately after World War I. These constituted approximately three hours of audio, as AM has digitized it, which occupy 150 megabytes on a CD. Thus, they are considerably compressed. From the catalogue card, FLEISCHHAUER proceeded to a transcript of a speech with the audio available and with highlighted text following it as it played. A photograph has been added and a transcription made.

Considerable value has been added beyond what the Library of Congress normally would do in cataloguing a sound recording, which raises several questions for AM concerning where to draw lines about how much value it can afford to add and at what point, perhaps, this becomes more than AM could reasonably do or reasonably wish to do. FLEISCHHAUER also demonstrated a motion picture. As FREEMAN had reported earlier, the motion picture materials have proved the most popular, not surprisingly. This says more about the medium, he thought, than about AM's presentation of it.

Because AM's goal was to bring together things that could be used by historians or by people who were curious about history, turn-of-the-century footage seemed to represent the most appropriate collections from the Library of Congress in motion pictures. These were the very first films made by Thomas Edison's company and some others at that time. The particular example illustrated was a Biograph film, brought in with a frame-grabber into a window. A single videodisc contains about fifty titles and pieces of film from that period, all of New York City. Taken together, AM believes, they provide an interesting documentary resource.

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+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ DISCUSSION * Using the frame-grabber in AM * Volume of material processed and to be processed * Purpose of AM within LC * Cataloguing and the nature of AM's material * SGML coding and the question of quality versus quantity * +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

During the question-and-answer period that followed FLEISCHHAUER's presentation, several clarifications were made.

AM is bringing in motion pictures from a videodisc. The frame-grabber devices create a window on a computer screen, which permits users to digitize a single frame of the movie or one of the photographs. It produces a crude, rough-and-ready image that high school students can incorporate into papers, and that has worked very nicely in this way.

Commenting on FLEISCHHAUER's assertion that AM was looking more at searching ideas than words, MYLONAS argued that without words an idea does not exist. FLEISCHHAUER conceded that he ought to have articulated his point more clearly. MYLONAS stated that they were in fact both talking about the same thing. By searching for words and by forcing people to focus on the word, the Perseus Project felt that they would get them to the idea. The way one reviews results is tailored more to one kind of user than another.

Concerning the total volume of material that has been processed in this way, AM at this point has in retrievable form seven or eight collections, all of them photographic. In the Macintosh environment, for example, there probably are 35,000-40,000 photographs. The sound recordings number sixty items. The broadsides number about 300 items. There are 500 political cartoons in the form of drawings. The motion pictures, as individual items, number sixty to seventy.

AM also has a manuscript collection, the life history portion of one of the federal project series, which will contain 2,900 individual documents, all first-person narratives. AM has in process about 350 African-American pamphlets, or about 12,000 printed pages for the period 1870-1910. Also in the works are some 4,000 panoramic photographs. AM has recycled a fair amount of the work done by LC's Prints and Photographs Division during the Library's optical disk pilot project in the 1980s. For example, a special division of LC has tooled up and thought through all the ramifications of electronic presentation of photographs. Indeed, they are wheeling them out in great barrel loads. The purpose of AM within the Library, it is hoped, is to catalyze several of the other special collection divisions which have no particular experience with, in some cases, mixed feelings about, an activity such as AM. Moreover, in many cases the divisions may be characterized as not only lacking experience in "electronifying" things but also in automated cataloguing. MARC cataloguing as practiced in the United States is heavily weighted toward the description of monograph and serial materials, but is much thinner when one enters the world of manuscripts and things that are held in the Library's music collection and other units. In response to a comment by LESK, that AM's material is very heavily photographic, and is so primarily because individual records have been made for each photograph, FLEISCHHAUER observed that an item-level catalog record exists, for example, for each photograph in the Detroit Publishing collection of 25,000 pictures. In the case of the Federal Writers Project, for which nearly 3,000 documents exist, representing information from twenty-six different states, AM with the assistance of Karen STUART of the Manuscript Division will attempt to find some way not only to have a collection-level record but perhaps a MARC record for each state, which will then serve as an umbrella for the 100-200 documents that come under it. But that drama remains to be enacted. The AM staff is conservative and clings to cataloguing, though of course visitors tout artificial intelligence and neural networks in a manner that suggests that perhaps one need not have cataloguing or that much of it could be put aside.

The matter of SGML coding, FLEISCHHAUER conceded, returned the discussion to the earlier treated question of quality versus quantity in the Library of Congress. Of course, text conversion can be done with 100-percent accuracy, but it means that when one's holdings are as vast as LC's only a tiny amount will be exposed, whereas permitting lower levels of accuracy can lead to exposing or sharing larger amounts, but with the quality correspondingly impaired.

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+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ TWOHIG * A contrary experience concerning electronic options * Volume of material in the Washington papers and a suggestion of David Packard * Implications of Packard's suggestion * Transcribing the documents for the CD-ROM * Accuracy of transcriptions * The CD-ROM edition of the Founding Fathers documents * +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Finding encouragement in a comment of MICHELSON's from the morning session--that numerous people in the humanities were choosing electronic options to do their work--Dorothy TWOHIG, editor, The Papers of George Washington, opened her illustrated talk by noting that her experience with literary scholars and numerous people in editing was contrary to MICHELSON's. TWOHIG emphasized literary scholars' complete ignorance of the technological options available to them or their reluctance or, in some cases, their downright hostility toward these options.

After providing an overview of the five Founding Fathers projects (Jefferson at Princeton, Franklin at Yale, John Adams at the Massachusetts Historical Society, and Madison down the hall from her at the University of Virginia), TWOHIG observed that the Washington papers, like all of the projects, include both sides of the Washington correspondence and deal with some 135,000 documents to be published with extensive annotation in eighty to eighty-five volumes, a project that will not be completed until well into the next century. Thus, it was with considerable enthusiasm several years ago that the Washington Papers Project (WPP) greeted David Packard's suggestion that the papers of the Founding Fathers could be published easily and inexpensively, and to the great benefit of American scholarship, via CD-ROM.

In pragmatic terms, funding from the Packard Foundation would expedite the transcription of thousands of documents waiting to be put on disk in the WPP offices. Further, since the costs of collecting, editing, and converting the Founding Fathers documents into letterpress editions were running into the millions of dollars, and the considerable staffs involved in all of these projects were devoting their careers to producing the work, the Packard Foundation's suggestion had a revolutionary aspect: Transcriptions of the entire corpus of the Founding Fathers papers would be available on CD-ROM to public and college libraries, even high schools, at a fraction of the cost-- $100-$150 for the annual license fee--to produce a limited university press run of 1,000 of each volume of the published papers at $45-$150 per printed volume. Given the current budget crunch in educational systems and the corresponding constraints on librarians in smaller institutions who wish to add these volumes to their collections, producing the documents on CD-ROM would likely open a greatly expanded audience for the papers. TWOHIG stressed, however, that development of the Founding Fathers CD-ROM is still in its infancy. Serious software problems remain to be resolved before the material can be put into readable form.

Funding from the Packard Foundation resulted in a major push to transcribe the 75,000 or so documents of the Washington papers remaining to be transcribed onto computer disks. Slides illustrated several of the problems encountered, for example, the present inability of CD-ROM to indicate the cross-outs (deleted material) in eighteenth century documents. TWOHIG next described documents from various periods in the eighteenth century that have been transcribed in chronological order and delivered to the Packard offices in California, where they are converted to the CD-ROM, a process that is expected to consume five years to complete (that is, reckoning from David Packard's suggestion made several years ago, until about July 1994). TWOHIG found an encouraging indication of the project's benefits in the ongoing use made by scholars of the search functions of the CD-ROM, particularly in reducing the time spent in manually turning the pages of the Washington papers.

TWOHIG next furnished details concerning the accuracy of transcriptions. For instance, the insertion of thousands of documents on the CD-ROM currently does not permit each document to be verified against the original manuscript several times as in the case of documents that appear in the published edition. However, the transcriptions receive a cursory check for obvious typos, the misspellings of proper names, and other errors from the WPP CD-ROM editor. Eventually, all documents that appear in the electronic version will be checked by project editors. Although this process has met with opposition from some of the editors on the grounds that imperfect work may leave their offices, the advantages in making this material available as a research tool outweigh fears about the misspelling of proper names and other relatively minor editorial matters.

Completion of all five Founding Fathers projects (i.e., retrievability and searchability of all of the documents by proper names, alternate spellings, or varieties of subjects) will provide one of the richest sources of this size for the history of the United States in the latter part of the eighteenth century. Further, publication on CD-ROM will allow editors to include even minutiae, such as laundry lists, not included in the printed volumes.

It seems possible that the extensive annotation provided in the printed volumes eventually will be added to the CD-ROM edition, pending negotiations with the publishers of the papers. At the moment, the Founding Fathers CD-ROM is accessible only on the IBYCUS, a computer developed out of the Thesaurus Linguae Graecae project and designed for the use of classical scholars. There are perhaps 400 IBYCUS computers in the country, most of which are in university classics departments. Ultimately, it is anticipated that the CD-ROM edition of the Founding Fathers documents will run on any IBM-compatible or Macintosh computer with a CD-ROM drive. Numerous changes in the software will also occur before the project is completed. (Editor's note: an IBYCUS was unavailable to demonstrate the CD-ROM.)

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+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ DISCUSSION * Several additional features of WPP clarified * +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Discussion following TWOHIG's presentation served to clarify several additional features, including (1) that the project's primary intellectual product consists in the electronic transcription of the material; (2) that the text transmitted to the CD-ROM people is not marked up; (3) that cataloging and subject-indexing of the material remain to be worked out (though at this point material can be retrieved by name); and (4) that because all the searching is done in the hardware, the IBYCUS is designed to read a CD-ROM which contains only sequential text files. Technically, it then becomes very easy to read the material off and put it on another device.

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+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ LEBRON * Overview of the history of the joint project between AAAS and OCLC * Several practices the on-line environment shares with traditional publishing on hard copy * Several technical and behavioral barriers to electronic publishing * How AAAS and OCLC arrived at the subject of clinical trials * Advantages of the electronic format and other features of OJCCT * An illustrated tour of the journal * +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Maria LEBRON, managing editor, The Online Journal of Current Clinical Trials (OJCCT), presented an illustrated overview of the history of the joint project between the American Association for the Advancement of Science (AAAS) and the Online Computer Library Center, Inc. (OCLC). The joint venture between AAAS and OCLC owes its beginning to a reorganization launched by the new chief executive officer at OCLC about three years ago and combines the strengths of these two disparate organizations. In short, OJCCT represents the process of scholarly publishing on line.

LEBRON next discussed several practices the on-line environment shares with traditional publishing on hard copy--for example, peer review of manuscripts--that are highly important in the academic world. LEBRON noted in particular the implications of citation counts for tenure committees and grants committees. In the traditional hard-copy environment, citation counts are readily demonstrable, whereas the on-line environment represents an ethereal medium to most academics.

LEBRON remarked several technical and behavioral barriers to electronic publishing, for instance, the problems in transmission created by special characters or by complex graphics and halftones. In addition, she noted economic limitations such as the storage costs of maintaining back issues and market or audience education.

Manuscripts cannot be uploaded to OJCCT, LEBRON explained, because it is not a bulletin board or E-mail, forms of electronic transmission of information that have created an ambience clouding people's understanding of what the journal is attempting to do. OJCCT, which publishes peer-reviewed medical articles dealing with the subject of clinical trials, includes text, tabular material, and graphics, although at this time it can transmit only line illustrations.

Next, LEBRON described how AAAS and OCLC arrived at the subject of clinical trials: It is 1) a highly statistical discipline that 2) does not require halftones but can satisfy the needs of its audience with line illustrations and graphic material, and 3) there is a need for the speedy dissemination of high-quality research results. Clinical trials are research activities that involve the administration of a test treatment to some experimental unit in order to test its usefulness before it is made available to the general population. LEBRON proceeded to give additional information on OJCCT concerning its editor-in-chief, editorial board, editorial content, and the types of articles it publishes (including peer-reviewed research reports and reviews), as well as features shared by other traditional hard-copy journals.

Among the advantages of the electronic format are faster dissemination of information, including raw data, and the absence of space constraints because pages do not exist. (This latter fact creates an interesting situation when it comes to citations.) Nor are there any issues. AAAS's capacity to download materials directly from the journal to a subscriber's printer, hard drive, or floppy disk helps ensure highly accurate transcription. Other features of OJCCT include on-screen alerts that allow linkage of subsequently published documents to the original documents; on-line searching by subject, author, title, etc.; indexing of every single word that appears in an article; viewing access to an article by component (abstract, full text, or graphs); numbered paragraphs to replace page counts; publication in Science every thirty days of indexing of all articles published in the journal; typeset-quality screens; and Hypertext links that enable subscribers to bring up Medline abstracts directly without leaving the journal.

After detailing the two primary ways to gain access to the journal, through the OCLC network and Compuserv if one desires graphics or through the Internet if just an ASCII file is desired, LEBRON illustrated the speedy editorial process and the coding of the document using SGML tags after it has been accepted for publication. She also gave an illustrated tour of the journal, its search-and-retrieval capabilities in particular, but also including problems associated with scanning in illustrations, and the importance of on-screen alerts to the medical profession re retractions or corrections, or more frequently, editorials, letters to the editors, or follow-up reports. She closed by inviting the audience to join AAAS on 1 July, when OJCCT was scheduled to go on-line.

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+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ DISCUSSION * Additional features of OJCCT * +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

In the lengthy discussion that followed LEBRON's presentation, these points emerged:

* The SGML text can be tailored as users wish.

* All these articles have a fairly simple document definition.

* Document-type definitions (DTDs) were developed and given to OJCCT for coding.

* No articles will be removed from the journal. (Because there are no back issues, there are no lost issues either. Once a subscriber logs onto the journal he or she has access not only to the currently published materials, but retrospectively to everything that has been published in it. Thus the table of contents grows bigger. The date of publication serves to distinguish between currently published materials and older materials.)

* The pricing system for the journal resembles that for most medical journals: for 1992, $95 for a year, plus telecommunications charges (there are no connect time charges); for 1993, $110 for the entire year for single users, though the journal can be put on a local area network (LAN). However, only one person can access the journal at a time. Site licenses may come in the future.

* AAAS is working closely with colleagues at OCLC to display mathematical equations on screen.

* Without compromising any steps in the editorial process, the technology has reduced the time lag between when a manuscript is originally submitted and the time it is accepted; the review process does not differ greatly from the standard six-to-eight weeks employed by many of the hard-copy journals. The process still depends on people.

* As far as a preservation copy is concerned, articles will be maintained on the computer permanently and subscribers, as part of their subscription, will receive a microfiche-quality archival copy of everything published during that year; in addition, reprints can be purchased in much the same way as in a hard-copy environment. Hard copies are prepared but are not the primary medium for the dissemination of the information.

* Because OJCCT is not yet on line, it is difficult to know how many people would simply browse through the journal on the screen as opposed to downloading the whole thing and printing it out; a mix of both types of users likely will result.

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+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ PERSONIUS * Developments in technology over the past decade * The CLASS Project * Advantages for technology and for the CLASS Project * Developing a network application an underlying assumption of the project * Details of the scanning process * Print-on-demand copies of books * Future plans include development of a browsing tool * +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Lynne PERSONIUS, assistant director, Cornell Information Technologies for Scholarly Information Services, Cornell University, first commented on the tremendous impact that developments in technology over the past ten years--networking, in particular--have had on the way information is handled, and how, in her own case, these developments have counterbalanced Cornell's relative geographical isolation. Other significant technologies include scanners, which are much more sophisticated than they were ten years ago; mass storage and the dramatic savings that result from it in terms of both space and money relative to twenty or thirty years ago; new and improved printing technologies, which have greatly affected the distribution of information; and, of course, digital technologies, whose applicability to library preservation remains at issue.

Given that context, PERSONIUS described the College Library Access and Storage System (CLASS) Project, a library preservation project, primarily, and what has been accomplished. Directly funded by the Commission on Preservation and Access and by the Xerox Corporation, which has provided a significant amount of hardware, the CLASS Project has been working with a development team at Xerox to develop a software application tailored to library preservation requirements. Within Cornell, participants in the project have been working jointly with both library and information technologies. The focus of the project has been on reformatting and saving books that are in brittle condition. PERSONIUS showed Workshop participants a brittle book, and described how such books were the result of developments in papermaking around the beginning of the Industrial Revolution. The papermaking process was changed so that a significant amount of acid was introduced into the actual paper itself, which deteriorates as it sits on library shelves.

One of the advantages for technology and for the CLASS Project is that the information in brittle books is mostly out of copyright and thus offers an opportunity to work with material that requires library preservation, and to create and work on an infrastructure to save the material. Acknowledging the familiarity of those working in preservation with this information, PERSONIUS noted that several things are being done: the primary preservation technology used today is photocopying of brittle material. Saving the intellectual content of the material is the main goal. With microfilm copy, the intellectual content is preserved on the assumption that in the future the image can be reformatted in any other way that then exists.