CHAPTER IV

Of the secretary

Art. 19. The obligations of the secretary shall be:

1. To inform the directress of matters which occur in the government and administration of the school.

2. To draw up papers, and record the reports and communications which are offered, according to the instructions of the directress.

3. To make the entries of entrance examinations, and term examinations of the pupils.

4. To petition and despatch the necessary resolutions for the attestation of the documents presented by the pupils.

5. To superintend matters of receipts and disbursements.

6. To fulfil the duties of pay-mistress of the institution; to collect and distribute fees for inscription [63] and academical fees.

7. To take charge of the archives, and of the classification of the documents under her charge.

8. To issue with the proper authorization and in accordance with the documents which are in her care, the certificates demanded by those interested or by those who legally represent them.

9. To record the minutes of the board of instructresses, and of the disciplinary council.

10. To keep all books and registers necessary for the successful progress of the institution.

11. To open a register in which shall be recorded both the merits acquired by each one of the scholars and the faults of any consideration which the same ones may commit during the course of their studies, and according to those data their study certificates shall be made out.

12. To record and sign all the certificates ordered by the directress and on which the latter shall place her O.K.

Art. 20. The secretary shall receive as a remuneration for her services one per cent of the receipts of the institution, and for certificates, the fees assigned in these regulations, in addition to the one per cent of the academical fees as a compensation for the loss of money and of the responsibility which she has in the collection thereof.

Art. 21. The secretary shall always be responsible for the correct drawing up of papers, and for the accuracy of the documents which she issues.

Art. 22. The regular instructress appointed by the directress shall act as substitute for the secretary during the absence and sickness of the latter and during vacancies.